Rules & Regulation

Adviser/Partons
The Society may request senior eminent Doctors who are interested in the field of diabetes to recognize their outstanding contribution and become Advisors/Patrons of the Society.
MEMBERSHIP
The Society shall have the following categories of memberships. Additional types may be included if the Board of Society/executive committee (EC) may consider it necessary later on.
1. Founder Member
  Any MBBS doctor, practicing or interested in the field of diabetes care, willing to comply with the Society's objectives, can be introduced as its Founder member as they are founder at the time of the starting of the Society and he/she will be honored by being included in the Board of the Society.
  A founder member can voluntarily contribute Tk. 5000/ to the society.
2. General members
  Any graduate physician who is working or have interest in Diabetes management can become a general member. They have voting right to any election organized by the Society. A new member to be confirmed by EC
3. Life members
  Any person interested in achieving the Society's objectives shall be entitled to become its life member by presenting an application for membership in a prescribed form and necessary fees. Life members can be eligible for Member of Society considering his/her contribution towards the diabetes field. A new member to be confirmed by EC
  Life members have voting right to any election organized by the Society
4. Associate members
  Associate membership may be offered to health care workers like nurses, nutritionist who are interested in diabetes and believe in the Society's aims and objectives. They will enjoy all the privileges of the society. A new member to be confirmed by EC
  They will have NO voting rights.
PRIVILEGES AND OBLIGATIONS OF MEMBERS
- Members shall abide by the constitutions of the Society and exert all efforts for the healthy growth of the Society.
- Members shall be entitled to participate in all activities of the Society unless otherwise specified
- The Board of Society/ may form any select committee and/or sub-committees for a specific purpose with members of any category.
- Members of all categories shall enjoy the privileges and benefits of the Society as specified by the Board of Society / executive committee (EC)
- It shall be the duty of every member to support the Society in all aspects to fulfill the Society's objectives.
- Members of the Society (except the Associate members) shall have the right to vote on Annual General Meeting or any Emergency or Extra-ordinary General Meeting.
TERRITORY
The Society shall be the National Organization having its territorial jurisdiction all over Bangladesh. However, it may have a sub-center in Bangladesh's areas to facilitate its activities nationwide later on, if the Society deems it appropriate for the Society.
Regulation for Members
1. MEMEBERSHIP CRITERIA AND FEE
  - Members may propose MBBS or equivalent BMDC recognized Medical doctors to be a member of the Society.
  - New memberships have to be approved at the meeting of the Executive Committee of the Society.
  - Membership of any category shall be subject to payment of applicable fees and subscriptions.
  - For Membership to Life, General and associate, the incumbent will apply in a prescribed form (or Google form or online form) and documentary evidence (like BMDC Reg no) showing his/her eligibility for the purpose.
  - On scrutiny, the Executive Committee/Sub-Committee will approve and admit membership approved in the Board / executive committee (EC) of Society.
  - Board of Society / executive committee (EC) will decide membership fees and subscriptions and review the same from time to time.
2. CEASTION OF MEMBERSHIP OF THE SOCIETY
  - The Board (executive body)of Society may terminate the membership of any member of the Society for any activities prejudicial of the interest of the Society in any manner after giving him a reasonable opportunity to defend himself/herself before the Board or EC members. In this case, decisions can be taken by 2/3 (two-third) majority of the present members. In such cases, the said Society can nominate his/her one successor in writing as a Society in place of him/her. The Board may re-admit a member whose membership has been ceased for any reason or terminated on such condition as it deems fit to impose.
PARTNERSHIP
Any organization with enthusiasm to full-file the Society objective may become a partner category for the particular issue or project defined after this mutual written agreement and following its formalities & rules laid down by the Board of Society in this respect.
GENERAL BODY
There shall be a general body of the Society which shall consist of all Society of the Society. The Society's total number will be no more than 21(Twenty One).

Election & Tenure of the Executive Committee
1. The Office-Bearers' election will be held in the Annual General Meeting of the Society by the members present in that meeting.
2. An Election Commissioner and two Polling Officers will be appointed by the Executive Committee to conduct the election three months before the expiry of the Executive Committee's tenure.
3. The office of elected Office Bearers' tenure shall be two calendar years beginning from the 1st January and shall continue for two year till 31stDecember.
4. No Office Bearers of the Society shall be eligible to take part in the election for the same office for more than two terms; the President and the General Secretary, unless they are re-elected for the second term, will remain as Ex-Officio Members of the Executive Committee for the following period; they will be named as immediate past President and immediate past General Secretary.
5. Executive Committee: The Executive Committee of the Society shall consist of the following Office Bearers (The Executive body)
6. They will manage all the activities of the Society. No organization or institution shall be represented by more than three members in the Executive Committee, excluding the Office Bearers. The Executive Committee will conduct the Society's affairs following the General Meeting's decisions and take appropriate action in the period between General Meetings with the subsequent approval of the General Meeting. The Executive Committee shall appoint an Editor –in-chief and ten Editors for the purpose of scientific journal publication. The tenure of the Editorial Board of which the Editor –in-chief is the Head, will be the same as the Executive Committee.
Functions of the Executive Committee
1. President
  The President shall direct to convene the meeting of the general body and the Executive Committee and shall preside over the meetings of the Society.
2. Vice-Presidents
  The Executive Committee will decide as to who will act as the First and Second Vice-President. In the President's absence, the First Vice-President or when both President and First Vice-President will be absent, the Second Vice-President will carry on the President's functions. The President may assign such other duties to the Vice-Presidents as may be necessary for the Society's smooth functioning.
3. General Secretary
  The General Secretary shall be responsible to the Executive Committee for his actions and shall work under the direction of the President of the Society. He will act as Secretary to the various bodies unless otherwise explicitly provided for, which may come in the course of his activities, issuing notice, arranging meetings, and keeping the records of the meetings' proceedings.
4. Joint Secretary
  The Joint Secretary will assist the General Secretary in discharging his duties and will do such other works as may be assigned to them by the Executive Committee. In the absence of the General Secretary, the Joint Secretary will act as the General Secretary.
5. Organizing Secretary
  The secretary is arguably the most important officer as s/he is responsible for organizing, assimilating and disseminating information within and without the organization.
6. Treasurer
  The Treasurer shall keep the accounts of the Society's funds and maintain necessary documents for the purpose. The Treasurer and the Secretary shall be jointly responsible for making all payments as per approved budget or authorized by the Executive Committee as per rules as may be framed from time to time.
7. Academic, Research & publication
  The secretary is responsible to arrange any academic course, research grant as wel as coordinate the research program and he will be the chief editor of any publication of the society.
8. Social Welfare Secretary
  The secretary will coordinate with the help of executive body for arranging any diabetic free camp, financial support for the poor diabetic patient as well as rehabilitation in special condition for their short term and long term wellbeing. He will also work with govt. and non govt. agencies for fund rising regarding the poor diabetic patient care as well as their permanent wellbeing activities.
9. Cultural & Entertainment Secretary
  The Cultural & Entertainment Secretary will arrange any cultural activities arranged by the society in different programs as well as will arrange scientific cultural activities for development of positive motivation in diabetic patient society.
10. Office Secretary
  Office Secretary will document all the information’s, minutes for the society as well as he will arrange all press release for the newspapers and social media.
11. Members
  The members of the Executive Committee shall be assigned various responsibilities as decided by the Executive Committee.
Meetings
1. Executive Committee Meeting (EC)
  Executive Committee Meeting will be convened by the General Secretary in consultation with the President of the Society, and the President shall preside over the meeting. In the absence of the President of the Society, the First Vice-President will preside over the meeting. In the absence of both the President and the First Vice- President, the Second Vice-President will preside over the meeting. In the absence of all of them, one senior member selected by the members present will preside over the meeting. In consultation with the President, the General Secretary can convene an emergency Executive Committee Meeting with one day's notice. The Executive Committee will meet at least four times a year, including one at the time of the conference. At least seven members must be present to form the quorum of the Executive Committee Meeting.
2. General Meeting
  The Annual General Meeting of the Society shall be held once in a year. The tentative month for the AGM is December and the quorum of the meeting will be by the presence of at least 20 members. The Executive Committee will decide the date and place of the Annual General Meeting of the Society. The Executive Committee may call additional General Meeting for special occasion/reasons, or a Requisition. Meeting can be conducted when at least 30 members of the Society requests the President. The Requisition Meeting shall be held within one month of the receipt of their question notice.
3. CONDUCTING MEETING
  At each meeting in absence of the President, the Vice-President or the senior-most member of the Board of Society shall perform the President's duties. In absence the General Secretary, first joint secretary or second joint secretary or a person appointed by the President shall act as General Secretary.
Finance and Accounts
1. Finance
  The Executive Committee may accept financial support from Organizations, Governments, International Agencies, and other appropriate sources, such as donations from individuals, groups of individuals, any philanthropic association(s), educational and research institutes, corporations, and similar bodies and the subscription from the members.
2. Accounts
  1. The Treasurer shall maintain proper books and reports of accounts concerning all sums of money received and expended by the Society.
  2. All sums received by the Society, including subscription, shall be regularly deposited in an account with a scheduled bank. The fund will be operated jointly by the Treasurer and the General Secretary. In the absence of the Treasurer, the President will sign the cheque(s).
  3. Audit: Once every financial year, the accounts of the Society will be examined, and the correctness of the Income and Expenditure Account and Balance sheet will be ascertained by a suitably qualified auditor or a committee appointed by the Executive Committee.
  4. After the approval of the Executive Committee, the Treasurer shall present the financial reports of the Society in the General Meeting.
3. Bylaws
  - The Executive Committee will prepare the Bylaws for the smooth functioning of the Society as and when deemed appropriate.
  - Executive Committee or a member of the Society will propose amendments to the Bylaws in writing to the General Secretary. The proposal will be reviewed at the current or next meeting of the Executive Committee. If most of the Executive Committee member votes for approval of the requestor a modification, it will be presented to the General Meeting for the ballot and is to be declared adopted and effective immediately if ratified by most of the members present voting.
  - Alternatively, the proposal may be forwarded without delay from the Executive Committee to members of the Society approval by mail ballot, completed within six months and decided by most of the votes received, and become effective immediately.
4. Amendment
  1. The Society's constitution may be amended by a three-quarter vote of the voting members present and voting at a General Meeting. The Executive Committee or a Member of the Society may propose amendments for the General Secretary's receipt at least six months before a General Meeting. The proposed amendments are promptly transmitted to members of the Society and members of the Executive Committee.
  2. Members of the Society will send the proposal of other amendments (except amendments for constitution) to the General Secretary. The General Secretary will place the content of the request to the Executive Committee Meeting. The Executive Committee will consider the proposal to circulate to all members of the Society for their opinion in writing. The General Secretary will collect the members ‘views at least one month before the General Meeting and place it to the General Meeting.
ACTION AUTHORIZED WITHOUT A MEETING
Suppose the Society shall separately and or collectively consent in writing to any action to be taken by the Society. In that case, such action shall be as valid although it had not been authorized at a meeting of the Board of Society. Any such consent shall be filed with the Secretary-General of the Society.
ASSETS AND FUNDS OF SOCIETY
1. The assets and funds of the Society shall be collected by way of subscriptions, donation, gift, grant, and publications or otherwise as deemed fit by the Board.
2. The fund of the Society shall be deposited in such schedule bank or banks as may be selected for the purpose by the Board, and the bank account or accounts shall be operated jointly by the Chairman, Secretary-General, and the Treasurer in such manner as may be decided by the Board from time to time.
3. Accounts of the Society shall be preserved and maintained in proper books of accounts at its registered office.
4. The annual budget shall be approved by the general body/Society before the financial year as may be decided upon by the Society.
5. The accounts of the Society shall be audited each year by a Chartered Accountant firm or by any competent person to be chosen by the Board of Society, and the audited accounts shall be approved in a meeting of the Board of Society and then placed before the Annual General Meeting of the Society for adaptation.
FINANCIAL POWER OF THE SOCIETY
1. The Society shall maintain a Bank Account in the name of 'Bangladesh Society of diabetes Practitioners' with any scheduled Commercial Bank operating in Bangladesh. The Bank Account of the Society shall be operated under the joint signatures of any two of the following members: Treasurer and president or general secretary
  1. President
  2. General Secretary
  3. Treasurer
2. Financial powers of the Society will be discharged as decided in the delegation of Financial Powers of Society.
3. The sources of fund of Society will be as follows:
  1. Membership fee/subscription
    1. General member annual fee Tk: 500/=
    2. Life member Fee Tk: 5000/=
    3. Associate member annual fee Tk: 500/=
  2. Donations, subsidy, Gifts, and money in wills as decided by the Board of Society.
  3. Income from other sources resulting from the activities of the Society as per rules and regulations.
  4. Surplus of the previous year.
4. The asset & properties, whether moveable or immoveable, are the Society's property, and no member shall have any rights thereon.
SUB-COMMITTEE
1. The Board of Society may set up / form sub-committees made up of the members of the Society to discuss and address issues relating to the aims and objectives of the Society. These sub-committees shall act and carry out their activities in a manner consistent with the overall aims and objectives the Society.
2. Each sub-committee shall make the respective Committee's activity plan for a calendar year and shall report to the Board of Society or designated Committee or person of the Society on the progress of activities of his/her sub-committee from time to time. The Chairman of any sub-committees shall be responsible and be held accountable for the respective Committee.
3. Each sub-committee shall be guided by the TOR assigned by the Board of Society and all minutes of the meeting/decision shall require endorsement and approval of the Board of Society.
4. No sub-committee shall be entitled to enter into any contract, agreement, or arrangement that seeks to bind the Society contractually, financially, or otherwise.
5. All sub-committee members shall be selected for the specific period, depending on the nature of the project or as decided by the Board of Society.
ARBITRATION
Any kind of dispute that may arise in the Society shall be solved through arbitration by an arbitrator appointed by the Board of Society.

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Rules & Regulation

Rules & Regulation